The bill of lading is a legal contract between the shipper (you) and the carrier (YRC Freight). The bill of lading states exactly what is being shipped, from where it’s coming and where it’s going.
You can buy bills of lading from office supply stores. The YRC Freight bill of lading is available at no charge from your YRC Freight Customer Service Center. Another option is to fill out the YRC Freight bill of lading online and print a copy. Give the completed bill of lading to the YRC Freight driver that picks up your shipment.
Bills of lading can also be completed and submitted electronically when you register to use our secure tools.
How To Prepare Your Bill of Lading Correctly and Completely
Review the image of the bill of lading document below where numbered fields and corresponding numbered descriptions have been provided to assist you in proper completion.
- Enter the date.
- Enter bill of lading number if applicable.
- Affix or print bar code in this area.
- Enter the Pro number (identifier assigned by YRC Freight) if applicable.
- Insert reference number(s) you use for internal purposes (optional).
- Clearly print the shipper’s (the sender of the goods) and consignee’s (the receiver of the goods) names and complete addresses where indicated. Be sure to include ZIP codes.
- If a third party (other than shipper or consignee) is paying the bill, clearly print the company’s name, address and phone number.
- Include any special notes or markings, such as:
- Special account numbers used internally at your company
- Purchase order numbers from your customer
- Special instructions to ensure prompt delivery
- Attach the Pro sticker
- For expedited or guaranteed deliveries, select the time-based service you desire. Indicate the delivery date and time. Check the appropriate box for proactive notification if desired.
- Mark the bill of lading as COD; if you want YRC Freight to collect for the actual product (not the freight charges) on delivery. Typically, handling fees are collected for COD amounts. The YRC Freight bill of lading includes a special block for COD shipments.
- Enter the COD amount (cost of the product) to be collected.
- Indicate whether a customer’s company check is acceptable for the COD.
- Enter the number of shipping units. If a shipment is secured so that the individual pieces cannot be separated from one another, you have one shipping unit, no matter how many pieces are in the shipment.
- Enter the type of packaging (typical packaging includes cartons, skids and drums).
- If shipping individual pieces, enter the number.
- Enter the unit of measure (e.g., EA = each).
- Place an X in this column if a product is a Department of Transportation (DOT) hazardous material. Special rules and requirements apply to hazardous products. Contact YRC Freight to discuss the shipment of hazardous products.
- Write a description of the articles. Include the material the product is made from and its common name. Remember, DOT hazardous materials have special requirements. Your YRC Freight representative can help you determine the specifications for your product.
- Include the National Motor Freight Classification (NMFC) item number. Consult the NMFC or YRC Freight for proper item description and number. Your shipment charges will be based on the shipment’s classification.
- Enter the correct class specification.
- Enter the correct weight of your shipment. If multiple products are being shipped, list the weight of each product separately.
- Enter length, width and height measurements of the shipment. If multiple products are being shipped, list the measurement of each separately.
- If shipping hazardous materials, enter an emergency contact number.
- Indicate who is responsible for the shipment charges. “Prepaid” means the shipper will pay; “collect” means the consignee (recipient) will pay.
- State declared value of the goods.
- When signed, this section removes the shipper from recourse by the carrier in collecting any shipment charges that are billed to the consignee.
- Enter your company’s name (as the shipper) and have your authorized agent sign the bill of lading.
- The YRC Freight representative will sign the bill of lading and write in the date and number of shipping units.
- The YRC Freight representative will indicate who loaded and counted the shipment.