This shipping guide will help first-time shippers or those that need a refresher on how to ship freight.
Click through the shipping guides for a quick look at the LTL freight-shipping process with a special focus on the questions first-time shippers ask most often about how to ship freight.
1. Prepare your packaging.
Proper packaging prevents damage. All freight should be protected with proper packaging in compliance with the NMFC. See Preparing Your Package for information about placing shipments on pallets.
2. Label every piece of your shipment.
Complete names and addresses must be visible on each piece to ensure your entire shipment arrives intact. See Proper Labeling for label placement.
3. Complete a bill of lading.
The bill of lading is a legal contract between the shipper (you) and the carrier (YRC Freight). The bill of lading states exactly what is being shipped, from where it’s coming and where it’s going.
The bill of lading is a receipt for goods, a contract of carriage and a document of title. It is important to correctly fill out a bill of lading.
You can buy bills of lading from office-supply stores. The YRC Freight bill of lading is available at no charge from your YRC Freight Customer Terminal. Another option is to fill out the YRC Freight bill of lading online and print a copy.
Need to ensure your PRO number is correct? Perform a check-digit calculation.
4. Arrange a pickup.
Call your YRC Freight Customer Terminal to request shipment pickup. Or request your pickup online at our Pickup Request page. When your YRC Freight driver arrives to pick up the shipment, give him or her the bill of lading.
5. Follow your freight.
After pickup, use our online tracking tools to follow your freight as it moves through our system to final delivery. Your entire shipment moves through our system with only one tracking (PRO) number to follow. If shipped on a pallet, your shipment remains on the pallet. Individual boxes are not separated from the rest of your shipment.
Those are the basics—you’re ready to ship!
If you want additional information about shipping with YRC Freight, read through the details below.
Set Up YRC Freight Account
- Call Customer Service at 1-800-610-6500.
- Provide this information to the representative:
- Physical address
- Telephone number
- Fax number
- Email address
- How often and where you ship
- Shipment type and estimated weight
- Request quick registration to use our website’s secure tools. Customization and personalization allow you to work more efficiently and productively.
Even if this is your first shipment with YRC Freight, you may qualify for discount pricing depending on your shipment type.
Get a Quote
Use our online rating tool to calculate the cost to ship your product: Key in your shipment’s origin ZIP code, destination ZIP code, weight and class where indicated.
Rate Quote Tips
For online help and definitions, click any underlined word.
Click the send button to see your rate.
If this is your first time to ship with YRC Freight, you are eligible for our introductory discount. The amount of your introductory discount will automatically display.
Need a delivery guarantee? We also show the additional charge for our standard service delivery guarantee by noon.
Get an estimated delivery date:To obtain an estimated delivery date for your standard service shipment, please use our Transit Times tool.
Service Day Calculation
Our Service Day Calculation tool provides service days based on an origin and destination ZIP code. Additionally, where expedited service is available, you will see service days for our Time-Critical service.
Along with expedited and guaranteed service, we can schedule delivery for a time window as tight as one hour. Register today use our secure Service Day Calculation tool to get help determining the date your shipment would need to be ready for pickup to make your customer’s required delivery date or window. When you register, you also get access to our secure and personalized online tools to quote, book and track your shipment.
YRC Freight Customer Service is also available 24/7 to provide personal assistance. Call 800-610-6500.
Complete an online pickup request or call Customer Service (800-610-6500) to arrange a pickup or to obtain answers to your questions.
For shipment-specific pricing, help with online rating or a list of our enhanced services, use our online Rate Quote tool.
Need to expedite or guarantee delivery of your shipment? Need to schedule delivery within a specific hour, on a certain day, or across a span of days? YRC Freight Time-Critical™ is your solution. For personal assistance, call 800-610-6500.
Receiving a Shipment
If you are to receive a shipment, ask your supplier when it was shipped and the expected delivery date and inspect and review documentation that arrives with the shipment.
When the shipment is delivered
- Inspect it immediately for obvious signs of damage.
- Compare the number of shipping units received to the number listed on the delivery receipt.
- Sign the delivery receipt.
- If you have questions, ask the YRC Freight driver making the delivery.
While the driver is there, compare the pieces you are receiving to the delivery receipt. If the condition and quantity of your shipment is acceptable, the driver will ask you to sign the delivery receipt. The driver will give you a copy and take the original signed copy with him/her (as proof of delivery).
A signed delivery receipt with no exceptions is called a “clear delivery.” Clear deliveries mean there were no shortages or visible damage at the time of delivery.
A shipment invoice will be sent to the paying party soon after pickup or delivery, depending on whether the shipment is prepaid or collect.
If a shipment is short or damaged, you should still accept the delivery. It’s the duty of the shipper and the consignee to mitigate the loss. After you accept the shipment, take steps to protect it from further loss and promptly file a claim for the actual shortages or damages involved.
Claims and Exceptions
Our goal is to deliver every shipment intact and undamaged. When we fall short of our service promise, we strive to make it right for you.
All claims for damage and shortage must be filed within nine months of delivery. If an entire shipment is lost and never delivered, the claim must be filed within nine months after the shipment should have been reasonably delivered.
To file a cargo claim, contact your YRC Freight Customer Service Center or download and complete our cargo loss and damage claim form. Your YRC Freight Customer Service Center can step you through the process or you can refer to our online claims resources for answers. Once filed, you can check the status of a cargo claim any time.
If you think you were overcharged for shipping services, file an overcharge claim online or download and complete our overcharge claims form. Once filed, you can check the status of an overcharge claim any time.